PDF Upload Error: Invoice Already Uploaded

If you’re uploading an invoice (PDF or LEDES) and see an “Already Uploaded” error, this usually means the invoice upload was started but not completed. In these cases, the invoice was not successfully submitted.

Use the sections below to resolve this error.

⚠️ Before You Continue

Double-check that the invoice has not already been submitted:

• Follow the steps in this guide to search for the invoice in Brightflag. 

• If you don’t have access to all invoices, ask your Vendor Admin or Client Admin to confirm whether the invoice already exists

Once you’ve confirmed the invoice has not been submitted, follow the steps below to locate and complete the upload.

📌 For PDF Invoices

1. Go to Menu > Invoices > Upload Invoices

2. Click Submit Invoices in PDF Instead

3. Select View Uploaded PDF Invoices to Confirm

4. If the invoice appears, open it and complete the submission

📌 For LEDES Invoices

1. Go to Menu > Invoices > Upload Invoices

2. Click View Uploaded LEDES Invoices to Confirm

3. If the invoice appears, open it and complete the submission

⚠️ Important Notes (Read This Carefully)

• The invoice will only be visible to the user who originally started the upload

• Logging in as a different user (even at the same firm) will not show the invoice

• If you don’t know who began the submission, contact Brightflag Support and request the contact email of the user who started the upload for the specific invoice number

• Do not attempt to change the invoice number to bypass this error