LEDES Error BF106: File Checksum Already Exists

What This Error Means

You are uploading a LEDES invoice, but Brightflag believes this file was already uploaded before.

Brightflag checks:

• The file name, and

• The file content

If both match a previous upload, the system blocks the file.

This is to prevent duplicate billing.

How to Resolve It

Check Submission History

• Go to Menu > Invoices > View Invoices in Brightflag and search for the invoice number. If the invoice exists and was not rejected, you cannot upload a revised version.
  Contact your client and ask them to reject it first.

• If the invoice may have been partially submitted by you or a colleague in the past, follow this guide to check for a partially uploaded version of the invoice.

If the Invoice Was Rejected

If you are resubmitting a rejected invoice:

You must:

• Keep the invoice number exactly the same

• Change the file name

• Make a small change to the file content

Important:
Changing only the file name is not enough. The content must also be slightly different.

Make a Small Change to the File

Even if the rejection reason did not require changes to the LEDES file (for example, a timekeeper approval issue), you still need to slightly modify it.

For example:

• Adjust a line item description slightly

Do not change the invoice number unless legally required.

Save the updated file and upload it again.