How to Resubmit a LEDES Invoice in Brightflag

📌 Important: Only rejected invoices can be resubmitted in Brightflag. If your invoice needs changes but has not been rejected, contact your client and ask them to reject it first. Brightflag Support cannot reject invoices on behalf of clients.

Before You Start (Read This First)

⚠️ Do not change the invoice number. The resubmitted invoice must use the same invoice number as the original rejected invoice, unless a legal requirement applies.

⚠️Wrong matter: If the invoice was submitted to the wrong matter, stop here and contact your client. Clients can move invoices to a different matter without resubmission.

⚠️ File Upload Error: “This File Has Previously Been Uploaded”: If you see this error during upload, rename the LEDES file only (not the invoice number) slightly before re-uploading, for example changing 12345.txt to 12345A.txt.

How to Resubmit a LEDES Invoice

Step 1: Navigate to LEDES Upload

Go to: Menu → Invoices → Upload Invoices

Step 2: Upload the LEDES File

• Click Choose File and select your updated LEDES file.

• If prompted with a “previously uploaded” error, rename the file and try again.

• Click Upload Invoice 

Step 3: ⚠️ CRITICAL — Link the Resubmission to the Original Invoice

This is the most important step.

• After uploading, click the red link button.

• This tells Brightflag that the file is a resubmission, not a new invoice.

❌ If this step is skipped, the invoice will not process correctly.

Step 4: Select the Original Invoice Number

• Use the drop-down menu to select the original invoice number.

• Click Set Invoice Detail to save.

This action links the resubmitted LEDES file to the original rejected invoice.

Step 5: Finalize and Submit

• Review the invoice details.

• Submit the invoice following the standard Brightflag submission flow for submitting a LEDES invoice.