How to Submit a Fixed Fee LEDES Invoice

When submitting a fixed fee (flat fee) invoice using a LEDES file, follow the standard LEDES upload process and ensure the invoice is structured correctly in your file.

Required LEDES Field Settings for Fixed Fees

To submit a fixed fee invoice correctly, use the following configuration:

1️⃣ EXP/FEE/INV_ADJ_TYPE

Set this field to:
IF

This indicates an invoice-level fee adjustment (flat fee).

2️⃣ LINE_ITEM_NUMBER_OF_UNITS

Set this field to:
1

A fixed fee invoice should always use 1 unit.

3️⃣ LINE_ITEM_UNIT_COST

Enter the total flat fee amount in this field.

The system will calculate:
LINE_ITEM_TOTAL = LINE_ITEM_UNIT_COST × LINE_ITEM_NUMBER_OF_UNITS

Since the number of units is 1, the total will equal the flat fee amount.

4️⃣ LINE_ITEM_DESCRIPTION

Include a clear description stating that the line represents a fixed fee.

Example:
Fixed fee invoice for Month of January – $100