How to Submit a LEDES Invoice to Brightflag

Step 1 - Upload File

Once your LEDES file is prepared, navigate to Menu > Invoices > Upload LEDES. Click Choose File to select the LEDES file you want to upload. Click Submit Invoice to continue, and you'll be redirected to the confirmation page. The format must be LEDES 1998B or 98BI V2. Due to specific tax/PO requirements, some clients only accept 98BI V2.  

Step 2 - Add Matter Details 

Here, you can view the invoice details.

If the Matter Details were not included in or extracted from your LEDES file, you can add them by clicking Set Matter. Click, Set Invoice Details to confirm your matter, client contact, and currency choice. 

Step 3 - Fix Errors 

If there are errors within your LEDES file, you'll see a red icon under Errors/Warnings. Click on the red icon, which will help you to identify what needs to be fixed. Next, select Fix to be redirected to the edit page.

Step 4 - Add Attachments 

Invoice PDF: If your client requires a PDF copy of your invoice to be included with LEDES submission, click the 'Add Invoice PDF' link under the Invoice PDF column to upload your file.

Other Attachments: You can add other attachments, such as expense receipts, by clicking on 'Add Attachment.'

Step 5 - Select a Budget Phase 

Select a Budget Phase where required. If this option is greyed out, no action is required. Please confirm with your client if you're unsure which budget phase to select. 

Step 6 - Submit

Tick the box beside any invoices you want to submit and Submit Selected Invoices in the bottom.