Timekeeper Submission Error: "LEDES Timekeeper ID Already In Use."

What This Error Means

This error occurs when Brightflag detects a conflict with a Timekeeper ID during a bulk submission.

In most cases, it happens for one of two reasons.

Scenario 1: You Tried to Change a Timekeeper’s Name Using the Bulk Submit Template

Why This Happens

Timekeeper names cannot be updated via bulk upload.
If you change a timekeeper’s name in the Excel template and re-upload it, Brightflag treats this as a conflict and returns the “LEDES Timekeeper ID Already In Use” error.

How to Fix It

Update the timekeeper’s name manually instead:

1. Go to Menu > Timekeepers.

2. Find the timekeeper.

3. Click the pencil (edit) icon next to their name.

4. Update the name and save.

📌 Important:
Do not change timekeeper names in the bulk upload file.

Scenario 2: The Same Timekeeper ID Is Used More Than Once

Why This Happens

Each timekeeper must have a unique Timekeeper ID.
This error appears if:

• The same ID is used for multiple timekeepers, or

• The same ID appears more than once in the upload file.

How to Fix It

• Ensure each timekeeper has a unique ID.

• Remove any duplicate rows from the file.

• Re-upload the corrected file.

Key Takeaways

• Timekeeper names must be updated manually in Brightflag.

• Timekeeper IDs must be unique.

• The same Timekeeper ID cannot be assigned to more than one timekeeper.